Staff rostering and timesheets made simple for small businesses
Create rosters in minutes, publish shifts to staff, manage leave and availability, compare scheduled vs actual hours, and prepare payroll with less admin. Built for hospitality and retail businesses in New Zealand and Australia.
Build a roster in minutes
Create weekly rosters quickly with a simple calendar-style roster builder. Add shifts, assign staff, review hours and labour cost, then publish when ready — no spreadsheets, no training.
Copy last week and adjust
Save time by copying last week's roster and making small changes instead of starting from scratch. Perfect for businesses with similar weekly schedules.
Publish rosters directly to staff
Once the roster is confirmed, send it to staff so everyone knows their shifts clearly. Fewer messages, fewer mix-ups, and every staff member sees only their own roster.
Give staff their own simple portal
Staff log in to view their roster, clock in and out, submit leave requests, and share their availability — all from their phone. That means fewer 'what time am I on?' texts for you.
Manage leave and availability in one place
Owners and managers can view staff leave requests and availability before finalising the roster, so the week is planned around who's actually free.
Turn confirmed rosters into timesheets
Use confirmed roster data as the starting point for timesheets, so managers don't re-enter the same shift information again. Scheduled hours flow straight into timesheets.
Compare rostered hours with actual clock-in times
Compare what was scheduled with staff clock-in and clock-out records to review differences before approving timesheets — catch over-runs and short shifts at a glance.
| Staff | Scheduled | Actual | Diff | Status |
|---|---|---|---|---|
| Alice T. | 8.0h | 8.1h | +0.1 | Approved |
| Ben S. | 8.0h | 7.5h | −0.5 | Review |
| Clara M. | 6.0h | 6.0h | 0.0 | Approved |
| Dan R. | 8.0h | 9.2h | +1.2 | Pending |
Prepare payroll with confidence
Review approved timesheets, labour costs and public holiday calculations, then export payroll-ready records. Public holiday rates are calculated automatically for NZ and AU.
Common questions about EasyRoster
What is EasyRoster?
EasyRoster is staff rostering and timesheet software for small businesses. It helps you create rosters, publish shifts to staff, manage leave and availability, and prepare payroll-ready timesheets.
Who is EasyRoster for?
It's built for small businesses in New Zealand and Australia — especially hospitality and retail teams like cafés, restaurants, bars and shops that roster staff weekly.
Can staff view their own roster?
Yes. Once a roster is published, each staff member can view their own shifts with clear times and durations from their phone or browser.
Can staff submit leave requests?
Yes. Staff can submit annual leave and sick leave requests through their portal, and managers can approve or decline them before finalising the roster.
Can staff share availability?
Yes. Staff can share when they are available or unavailable, so you can plan the roster around who can actually work.
Can EasyRoster help with timesheets?
Yes. Confirmed roster data becomes the starting point for timesheets, and you can compare scheduled hours with actual clock-in and clock-out times before approving.
Can I export payroll-ready records?
Yes. You can review labour costs and public holiday calculations, then export payroll-ready records as a CSV file.
Is EasyRoster suitable for hospitality and retail?
Yes. EasyRoster is designed for hospitality and retail rostering, with features like business hours, public holiday rates and quick weekly scheduling.
On the roadmap, not in any plan yet. We'll announce ship dates here when each lands.
Start rostering in minutes
Free during beta. No credit card. Built for NZ & AU small businesses.