Built for owner-operated teams that need the week to run cleanly
EasyRoster is not trying to be a giant workforce platform. It is built for NZ and AU small businesses that need a clear weekly roster, a real request workflow, and payroll review before mistakes become expensive.
What we are optimizing for
EasyRoster is built for small operators who need fast weekly operations, practical payroll checks, and permissions that stay understandable without growing into something that takes a dedicated HR team to run.
The product is deliberately shaped around a few connected screens instead of a wide enterprise surface. That keeps the operator in one workflow instead of spreading the work across spreadsheets, chat, payroll notes, and ad-hoc reminders.
What is live in beta right now
- Weekly roster builder with drag-and-drop, copy last week, and shifts that run past midnight
- Draft mode — edit the week in a draft, then confirm and send it to staff; Cancel discards the draft
- Staff add themselves through a shared join link; you approve each person
- Time clock — staff clock in/out from their phone browser; review against the roster before approving
- Timesheet Review — approve as rostered or as clocked, bulk approve, paid-lock against accidental edits
- Leave management — annual and sick balances, leave type tracking, admin review, per-employee balance overrides
- Availability — Morning, Afternoon, or custom time-window preferences
- Staff availability grid — owners and admins see the whole team's weekly availability at a glance
- Open shifts — staff claim them, you approve
- Shift change requests from staff, reviewed by you
- Staged shift notifications — managers edit freely, send updates in one batch
- Email and web push notifications
- Staff can work for more than one business with one login
- Magic link sign-in — passwordless email login for staff
- Per-company timezone (NZ + AU regions, DST-aware) and per-day business hours
- Reports for overview, employee totals, and holiday review
- NZ & AU public holiday detection before payroll day
- Labour law compliance checks for NZ & AU rules
- Overtime & pay rules (weekend, night, public holiday rates)
- Owner/admin/staff access with delegated admin controls
- Team announcements — admins post notices, staff see unread badge
Principles we are keeping fixed
Beta is not an excuse for random product direction. These are the constraints we are intentionally keeping because they make the product easier to run and easier to grow.
Keep the weekly roster above the fold and the admin path obvious.
Make leave, shift changes, and payroll review part of the same operating workflow.
Stay small-team first instead of copying enterprise workforce software.
Security, access, and regional trust signals
EasyRoster is built for small teams, but the trust bar is still real. These are the specific controls and regional facts we can stand behind today.
Regional hosting
Customer data is stored in Sydney so NZ and AU operators are not shipping core product data to the other side of the world by default.
Controlled access
Owner, admin, delegated admin, and staff access are separated so a growing team does not require shared logins or vague responsibility boundaries.
Clear product limits
Holiday pay guidance and labour reports are visible inside the workflow, but final payroll responsibility still stays with the business.
Regional facts we can actually verify
- Built and operated by Innoweb Limited, a New Zealand registered company
- Primary database hosted in Sydney, Australia (AWS ap-southeast-2)
- Built for New Zealand and Australian businesses
- Privacy documentation aligned to NZ Privacy Act 2020 and AU Privacy Act 1988
If you need the full legal detail, the public policy pages remain the source of record: Privacy Policy and Terms of Service.
How access is kept scoped
- Email verification before account use is fully enabled
- Role-based access for owner, admin, and staff workflows
- Time-bound admin delegation with revocation support
- Protected routes fail closed when account state cannot be confirmed
The practical goal is simple: if someone can approve requests, publish rosters, or change company settings, that access should be visible, intentional, and removable.
Operational trust signals
This is not a generic "enterprise security" page. It is the practical layer that matters for owner-operators managing shifts, leave, invites, and payroll review.
Holiday review is visible before payroll, not after the fact
Requests, roster updates, and invites use transactional email flows
Password reset and invite flows use expiring tokens
A closed or suspended business cannot change rosters or timesheets
Public pages separate legal terms, privacy, and product claims
Public roadmap for the v1.00 beta period
This roadmap is intentionally simple. It shows what is already usable now, what we expect to improve next, and what is deliberately later so beta users know where the product is actually heading.
Shipping in beta
- Weekly roster builder with drag-and-drop, copy-week, labour cost, and overnight shifts
- Draft mode — edit the week in a draft, confirm and send, or cancel without touching the saved roster
- Staff join through a shared link, with your approval
- Position-based shift colours — see role coverage at a glance
- Staged shift notifications — edit roster freely, send updates in one batch
- Open shifts — post unassigned shifts, staff claim them, you approve
- Shift accept / decline with manager notification on decline
- Magic link sign-in for staff
- Time clock — clock in/out, timesheet review, and bulk approve
- Leave management — annual + sick balances, leave type tracking
- Availability with Morning, Afternoon, or custom time-window preferences
- Shift change requests with admin review
- Staff can work for more than one business with one login
- Reports for overview, employee totals, and holiday review
- Labour law compliance checks (NZ & AU rules, inline warnings)
- Overtime & pay rules — weekend, night, and public holiday rates
- Per-company timezone (DST-aware) and per-day business hours
- Roster → timesheet from confirmed shifts
- Team announcements — pin notices, per-user read tracking, push on post
- Weekly roster summary email (paid plans)
What we are tightening next
- Xero payroll export — built, switched on after the beta
- Ongoing beta polish from what owners report
Deliberately later
- Phone app (iOS and Android) with location-checked clock-in — on hold
- AI help with rostering — not started; no provider chosen
- PayHero payroll integration (NZ) — not started
- Plans for larger teams — priced when the beta ends
Ready to use what is already live?
Everything is free during beta, and the free tier for small teams stays free after it. The point is to get real weekly operations into the product, tighten the workflow, and keep the roadmap honest.