Next week's roster, built by lunch.
For café, retail and trades owners who've had it with Excel, WhatsApp threads, and public-holiday spreadsheets that don't know what Mondayisation is.
Free during beta · No credit card required · No per-employee fees
AI that actually saves you time
Not a chatbot tacked on. Three concrete ways the app does the thinking so you can stop redoing the same roster every week.
Smart Scheduling
Learns your scheduling patterns to suggest shifts — who you usually roster on Mondays, who's available Saturday lunch, who's near overtime.
Automatic Compliance
NZ & AU labour rules built in — public holiday pay, Mondayisation, minimum break gaps, max weekly hours. Flagged in the roster, not after payroll.
Instant Roster Generation
One click rebuilds the week from a template or last week's pattern. Tweak the exceptions instead of starting from a blank grid.
Building in public — see the full feature roadmap on the About page.
Why we built it
Deputy starts at NZD $4–6 per staff per month. A 15-person café pays $60–90/mo just for rostering. We wanted a flat monthly price — and a Free plan for the first 5 staff that doesn't expire.
Flat pricing, no per-seat creep
NZ + AU public holidays carry statutory pay multipliers (×1.5 / ×2.5 / mixed). Most tools either ignore them or leave it to the owner to remember. EasyRoster flags the shifts in the grid and shows the rate inline.
Holiday pay surfaced, not hidden
Spreadsheet rosters work until someone needs a swap. Then it's WhatsApp chaos. EasyRoster keeps swap requests, leave approvals, and availability inside the app — staff get notified on their phone.
Fewer WhatsApp messages
Beta launched May 2026 · Built by Innoweb Limited (NZ)
Free now, simple later
Free plan forever (5 staff). Paid plans announced after beta — flat-rate by team size, no per-employee fees.
Regional hosting and clear access rules
Sydney-hosted data, scoped roles, delegated admin controls, and operational write blocking for suspended workspaces.
Why the product looks like this
See the v1.00 beta focus, what is live now, and what the product is intentionally not trying to be.
Most small business owners still build rosters in Excel or WhatsApp threads. Staff miss shifts because they didn't see the update. Leave requests get lost in email. Nobody knows how much the week is costing until it's too late.There's a simpler way.
How the workflow fits together
One workspace for the week, the changes, and the payroll checks
EasyRoster now centres the live workflow around four connected screens: weekly roster, employee requests, reports, and plan controls. That keeps the operator in one system instead of bouncing between spreadsheets, chat, and payroll notes.
Build the week
Start from the weekly roster, copy a similar week, and see labour impact before you publish.
Track actual hours
Staff clock in and out from any device. Approve timesheets in bulk and export to payroll.
Handle changes
Approve leave and swap requests without chasing messages across email, SMS, or WhatsApp.
Review payroll risk
Use reports to check employee totals and public-holiday edge cases before payroll is finalised.
Build next week's roster in 5 minutes
Drag, click, and copy from last week. Staff availability is checked automatically, labour cost updates as you edit, and public-holiday rules are surfaced before you publish the new week.
- Copy last week in one click
- Availability conflict warnings
- Day, week, and month calendar views
- Holiday checks updated for the new week
| Employee | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Alice | 9–5 | 9–5 | — | 9–5 | 9–5 | — | — |
| Ben | — | 12–8 | 12–8 | — | 12–8 | 12–8 | — |
| Clara | 8–4 | — | 8–4 | 8–4 | — | 8–4 | 8–4 |
No more leave requests in your DMs
Staff submit leave and shift swap requests directly in EasyRoster. Managers review pending items, keep history visible, and everyone gets the outcome without another message chain.
- Annual, sick, and custom leave types
- Shift swap requests between staff
- Pending / history / all request views
- Automatic outcome notifications
Know what your roster is costing before payday
Enter hourly rates for each staff member and EasyRoster calculates estimated labour cost in real time — then lets you review summary totals, employee breakdowns, and holiday-review exceptions in dedicated report views.
- Overview, employee totals, and holiday review tabs
- Suggested holiday multipliers
- Date-range reports with exports
- Payroll review before payday
Smarter rostering, less manual work
EasyRoster already checks labour law compliance automatically. AI Roster Insights and auto-draft scheduling are coming — so your roster builds itself based on availability, history, and your budget.
NZ & AU labour law violations flagged inline as you build — min rest, overtime, break requirements.
See estimated weekly cost update in real time. Public holiday multipliers applied automatically.
One-click roster generation based on staff availability, history, and budget constraints.
Spot understaffing, overtime risk, and cost trends before they become problems.
Everything else you need
All the tools to keep your team running smoothly.
Staged Shift Notifications
Edit the roster all you want. When you're ready, send one batch update — no spam to staff every time you tweak.
Multi-Company Support
Own multiple businesses or work for multiple employers. Switch workspaces from one account, one login.
Availability Time Windows
Staff set Morning, Afternoon, or custom time-window preferences — not just available / unavailable.
CSV & PDF Export
Export roster and labour cost reports to CSV or print to PDF for your records.
Admin Delegation
Delegate roster management to a trusted staff member for a date range with granular permissions.
Mobile Friendly
Works on any device. Staff view shifts, submit leave, and request swaps from their phone.
Copy Last Week
Repeat a similar week in one click. Adjust exceptions manually — done in minutes.
Time Clock
Staff clock in and out from their device. Admins review, edit, and bulk-approve time entries before payroll.
Labour Law Compliance
Automatic checks for NZ & AU rules — minimum rest periods, break requirements, and overtime thresholds flagged inline.
Built for NZ & Australian businesses
EasyRoster automatically detects public holidays for New Zealand and Australia — including Mondayisation rules and regional anniversary days — and flags affected shifts with a suggested pay rate multiplier. Labour cost estimates reflect the multiplier you set. Always verify final rates with your payroll provider.
- NZ national + 11 regional anniversary days
- AU national + all 8 state/territory holidays
- Mondayisation applied automatically
- Configurable pay rate multiplier per shift
- Data stored in Sydney, AU (AWS ap-southeast-2)
- NZ Privacy Act 2020 & AU Privacy Act 1988
Simple, flat-rate pricing
Free during beta. After beta — flat rate by team size. No per-employee fees, ever.
- Roster builder
- Time clock
- Leave & swap requests
- Compliance checks
- Mobile-friendly
- Everything in Free
- Email notifications
- CSV & PDF export
- Admin delegation
- Unlimited history
- Everything in Starter
- AI Roster Insights
- Priority support
Final paid pricing is being decided during beta and will be announced before the beta ends. Flat-rate by team size — no per-employee fees.
All features free during beta · Paid plans announced before beta ends · 7 days notice guaranteed
Frequently asked questions
Everything you need to know before getting started.
Ready to sort your rostering?
Set up takes 20 minutes. Your first roster can go out today. Free during beta — no credit card, no commitment.
Start free — no credit cardFree during beta · No credit card · No per-employee fees · Cancel anytime