Staff rostering software that replaces the spreadsheet scramble
Build and share rosters faster, manage leave and swaps in one place, and review holiday payroll before payday. EasyRoster is built for small NZ and AU teams that need clarity, not enterprise overhead.
Free during beta · No credit card required · Beta end date TBD
Managers review leave and swap requests in one place instead of scattered chat threads.
View summary totals, employee breakdowns, and holiday review in dedicated report tabs.
Free now, simple later
Free plan forever (5 staff). After beta, Starter ($19.99/mo, 15 staff) or Growth ($34.99/mo, 30 staff) — no per-employee fees.
Regional hosting and clear access rules
Sydney-hosted data, scoped roles, delegated admin controls, and operational write blocking for suspended workspaces.
Why the product looks like this
See the v1.00 beta focus, what is live now, and what the product is intentionally not trying to be.
Most small business owners still build rosters in Excel or WhatsApp threads. Staff miss shifts because they didn't see the update. Leave requests get lost in email. Nobody knows how much the week is costing until it's too late.There's a simpler way.
How the workflow fits together
One workspace for the week, the changes, and the payroll checks
EasyRoster now centres the live workflow around four connected screens: weekly roster, employee requests, reports, and plan controls. That keeps the operator in one system instead of bouncing between spreadsheets, chat, and payroll notes.
Build the week
Start from the weekly roster, copy a similar week, and see labour impact before you publish.
Track actual hours
Staff clock in and out from any device. Approve timesheets in bulk and export to payroll.
Handle changes
Approve leave and swap requests without chasing messages across email, SMS, or WhatsApp.
Review payroll risk
Use reports to check employee totals and public-holiday edge cases before payroll is finalised.
Build next week's roster in 5 minutes
Drag, click, and copy from last week. Staff availability is checked automatically, labour cost updates as you edit, and public-holiday rules are surfaced before you publish the new week.
- Copy last week in one click
- Availability conflict warnings
- Day, week, and month calendar views
- Holiday checks updated for the new week
| Employee | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Alice | 9–5 | 9–5 | — | 9–5 | 9–5 | — | — |
| Ben | — | 12–8 | 12–8 | — | 12–8 | 12–8 | — |
| Clara | 8–4 | — | 8–4 | 8–4 | — | 8–4 | 8–4 |
No more leave requests in your DMs
Staff submit leave and shift swap requests directly in EasyRoster. Managers review pending items, keep history visible, and everyone gets the outcome without another message chain.
- Annual, sick, and custom leave types
- Shift swap requests between staff
- Pending / history / all request views
- Automatic outcome notifications
Know what your roster is costing before payday
Enter hourly rates for each staff member and EasyRoster calculates estimated labour cost in real time — then lets you review summary totals, employee breakdowns, and holiday-review exceptions in dedicated report views.
- Overview, employee totals, and holiday review tabs
- Suggested holiday multipliers
- Date-range reports with exports
- Payroll review before payday
Everything else you need
All the tools to keep your team running smoothly.
Email Notifications
Staff get notified when rosters are updated and when their requests are approved or rejected.
CSV & PDF Export
Export roster and labour cost reports to CSV or print to PDF for your records.
Admin Delegation
Delegate roster management to a trusted staff member for a date range with granular permissions.
Mobile Friendly
Works on any device. Staff view shifts, submit leave, and request swaps from their phone.
Copy Last Week
Repeat a similar week in one click. Adjust exceptions manually — done in minutes.
Availability Tracking
Staff set their weekly availability. EasyRoster warns you when you're scheduling a conflict.
Time Clock
Staff clock in and out from their device. Admins review, edit, and bulk-approve time entries before payroll.
Labour Law Compliance
Automatic checks for NZ & AU rules — minimum rest periods, break requirements, and overtime thresholds flagged inline.
Built for NZ & Australian businesses
EasyRoster automatically detects public holidays for New Zealand and Australia — including Mondayisation rules and regional anniversary days — and flags affected shifts with a suggested pay rate multiplier. Labour cost estimates reflect the multiplier you set. Always verify final rates with your payroll provider.
- NZ national + 11 regional anniversary days
- AU national + all 8 state/territory holidays
- Mondayisation applied automatically
- Configurable pay rate multiplier per shift
- Data stored in Sydney, AU (AWS ap-southeast-2)
- NZ Privacy Act 2020 & AU Privacy Act 1988
Simple, flat-rate pricing
Free during beta now. Planned pricing stays simple after beta.
Free plan is permanent · Starter $19.99/mo (15 staff) or Growth $34.99/mo (30 staff) after beta
- Weekly roster builder (day, week, month views)
- Time clock — clock in/out & timesheet approval
- Staff schedule & availability view
- Leave & swap requests
- NZ & AU labour law compliance checks
- Email notifications
- NZ & AU public holiday detection
- Suggested holiday pay multipliers
- Labour cost reports
- CSV & PDF export
- Admin delegation
- Unlimited data history
No credit card required · Free during beta
Deputy and Tanda charge ~NZD $4–6 per employee/month. A team of 15 costs $60–90/month there vs $19.99 on EasyRoster Starter.
Frequently asked questions
Everything you need to know before getting started.
Ready to simplify your rostering?
Set up your account in minutes. Publish your first roster this week, not next month.
Join betaFree during beta · No credit card · Beta end date TBD